Agenda and Minutes for REFORMA de Nuevo Mexico meeting

REFORMA de Nuevo Mexico

Friday, April 13, 2012
Las Cruces Convention Center
NMLA (New Mexico Library Association) Conference
Las Cruces, NM

 

A G E N D A

& Minutes

1.   Welcome and Introductions 26 in attendance - not all signed in:  Flo Trujillo introduced herself and David Florez from the Farmington Public Library and distributed an agenda for the meeting.  In attendance were:  John Sandstrom, President of REFORMA El Paso, Joy Poole from NM State Library, Jose Luis Aranda, Christine Nelson, Joseph Owen, Theresa Rodriguez, Deb Hayba, Carrie Castro, Kim Scott, Veronica Oliveras, Pilar Ortiz, Leslie Campbell Hime, Theresa (Mayfield School), Kari (Ruidoso)

2.   Last board meeting minutes, March 15, 2007

      Recognized but minutes were not read at the meeting.

3.   Treasurer’s Report & Membership Report
     Jose Luis Aranda, who was previously the last Treasurer was on hand to share that REFORMA de Nuevo Mexico had over $2500 in funds.  Due to the inactive status of REFORMA de Nuevo Mexico we were unable to have a full membership report.  Five past members from the attendance list were recognized as current members.  Jose will be contacting NATIONAL REFORMA to inform them that we are an active organization and to make sure that any memberships for New Mexico are recognized and funds sent back to REFORMA de Nuevo Mexico.  Everyone in attendance was asked to please join the membership and the REFORMA de Nuevo Mexico blog to show support at http://reformanm.blogspot.com/  One of the attending participants checked on her iPad and noticed that when downloading membership information, New Mexico is not one of the recognized active groups.  Membership will be paid by grant supported to activate REFORMA de Nuevo Mexico.  It may only be $25.00 reimbursement, but it is a start and the funds will be coming back to REFORMA De Nuevo Mexico.  Flo will be emailing everyone the minutes and blog information along with the update for the reimbursement after registering on the National REFORMA site for REFORMA de Nuevo Mexico.  Currently, 38 will be posted on the REFORMA de Nuevo email list.  Anyone receiving the email can email ftrujill@infoway.org to be removed from receiving future emails.

4.   Día de los Niños
     First on the agenda for REFORMA de Nuevo Mexico is to get every youth organization, library and afterschool program to register an event they are doing for the month of April and/or May.  The team was to take back information to share with list servs about the international literacy day started by New Mexico author, Pat Mora over 16 years ago.  Joy Poole mentioned she had over 15 sites and could not find the time to enter each one individually.  One suggestion was to include a poster or an event that lists all of the sites, the other was to encourage the sites that are doing it to register on their own so they will know they are being recognized.  This event is important and a proclamation from Latina Governor, Susana Martinez was requested by Flo and will be sent out to all registered participants by mail (with a possible autographed book by Pat Mora) and emailed as a jpg to post or send to media in NM.  The Governor mentioned in the State of the State address in January 2012 that she would like to use the sale of the Jet ($500,000) to get a book in every first graders hands.  Flo mentioned that she has sent several emails and letters to the Governor stating the importance of also getting a library card in every child's hand, to create life-long library users and  get every child-teen-family to register for summer reading to encourage them to read during the summer months.  It would be important for REFORMA de Nuevo Mexico along with the New Mexico State Library and New Mexico Cultural Affairs to work with the Governor and share our enthusiam in helping this message be a positive one for literacy and libraries.

5.   Officers

a.    President

      (nominated from the floor, unofficially since we do not have any voting membership - was Flo Trujillo who accepted as President (at-large) until we can get going with REFORMA de Nuevo Mexico.  Flo feels that there are so many librarians may want the opportunity.

b.   Vice President

     (no one stepped foward, but David Florez from Farmington Public Library will be assisting Flo Trujillo)

c.    Secretary/Treasurer

     Jose Luis Aranda was nominated by Flo Trujillo.  Jose currently has access to the funds along with Las Cruces Director, Lynette Schurdevin and agreed to accept the nomination.

6.   NMLA (April 11 – 13, 2012) Las Cruces

      Special thanks to NMLA for providing a space and time at the conference to establish an active status for    REFORMA de Nuevo Mexico.  Thank you to John Sandstrom, President of El Paso REFORMA for his direction.

7.   Communication:  Blog  http://reformanm.blogspot.com/ 
      FACEBOOK:  El Dia de Los Ninos/El Dia de Los Libros (link through REFORMA de Nuevo Mexico

8.   Other Business
     Next meeting information will be mailed to all members, librarians and information included in the Hitchhiker.

9.   New Mexico Chapter - Inactive Status or Active
     Flo Trujillo and Jose Luis Aranda will contact National REFORMA with the news that we are now ACTIVE and see if there is anything they will need from us.

   

      Minutes by Flo Trujillo, Farmington Public Library posted at:  http://reformanm.blogspot.com/ 
April 2012

REFORMA de Nuevo Mexico BOARD & Membership for REFORMA de Nuevo Mexico

2012 - REFORMA de Nuevo Mexico Board (pending approval from REFORMA National)


PRESIDENT (temporarily appointed):  Flo Trujillo (Farmington Public Library)  ftrujill@infoway.org

VICE-PRESIDENT:  (temporarily appointed) David Florez (Farmington Public Library) david@infoway.org

SECRETARY/TREASURER: (temporarily appointed) Jose Luis Aranda (Las Cruces Public Library) jaranda2@nmsu.edu
Jose L. Aranda



Email to be included in updates for REFORMA de Nuevo Mexico or to be removed from the mailing list ftrujill@infoway.org

Members as of May 8, 2012

Organization Name Email

	Ana Pacheco	apache02@unm.edu
	Leslie Trich	leslietrich@yahoo.com
New Mexico State University	John Sandstrom	jsand713@ad.nmsu.edu
	Mariaelena de la Rosa	mdlr@email.arizona.edu
Southwestern College	Leslie Monsalve-Jones	library@swc.edu
	Carla Felsted	felstedcm@gmail.com
	Christine Nelson	clnelson50@yahoo.com
	Jade Torres-Morrison	torres-morrison@aa.edu
	Joseph Valdez	jgvaldez1@gmail.com
	Katherine Garnett	kijgarnett@yahoo.com
	Olivia Baca	sororange@yahoo.com
	Faith Yoman	santafaith@yahoo.com
	Thomas Moppert	moppert@peoplepc.com
Doña Ana Community College	José L. Aranda	jaranda2@nmsu.edu
	Norice Lee	leenx@elpasotexas.gov
	Philip Kimball	riochaco@aol.com
	Barbara Gabaldon	bagabaldon@earthlink.net
	Deborah Eagan	debeagan@hotmail.com
	George Jaramillo	grjaramillo@msn.com
	Reginald Allen	regallen_3000@yahoo.com
	Steven Pla y Guincho	spla@swcp.com
Farmington Public Library	Flo Trujillo	ftrujill@infoway.org
	Flo Trujillo	flotrujillonm@gmail.com
	Mark Pendleton	mpendleton@zianet.com
	Rita Pino Vargas	ritapino@netscape.com
	Leslie A. Chamberlin	saticoy@unm.edu
	Felipe de Ortego y Gasca	ortegop@wnmu.edu
	Bernice P. Martinez	bpmartinez@cabq.gov
REFORMA	Reforma Office	reformaoffice@riosbalderrama.com
	Dexter Katzman	Dexter.Katzman@sanantonio.gov
Farmington Public Library	David Florez	david@infoway.org
	Joseph Owens	owenj@sanjuancollege.edu
	Theresa Rodriguez	Tbr52@yahoo.com
	Deb Hayba	dhayba@cabq.gov
	Carrie Castro	sfca25fnm@hotmail.com
	Kim Scott	kimscotta@yahoo.com
	Veronica O. Jiveros	v-outiveros@hotmail.com
	Pilar Ortiz	portiz@nmjc.edu
	Leslie Campbell Hime	lesliecampb@gmail.com
	Joy Poole	Joy.Poole@state.nm.us
	Jose Luis Aranda	jaranda2@hotmail.com
	Lynette Schurdevin	lschurdevin@las-cruces.org

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Minutes March 15, 2007

REFORMA de Nuevo México

Business Meeting

Thursday, March 15, 2007

NMLA/MPLA Conference Meeting

Convention Center

Albuquerque, New Mexico

Board Members     Bernice Martinez-Comstock, Chapter President

                  Dexter Katzman, Secretary/Treasurer

                  Leslie Monsalve Jones, Past-President

                  Irene Shown, Past-President

Guests            Conzuelo DeVan, Colorado/Spanish Peaks Library District

                  Jean Hatfield, Witchita Public Library

                  Monica Kirby, Colorado/Spanish Peaks Library District

Bernice called the meeting to order at 5:10 PM.

1.    Welcome and Introductions

      Bernice noted that Rita Pino Vargas is the incoming Chapter President.        She will assume her duties at the end of the meeting.

      Bernice welcomed the three guests.

2.    Reading and Approval of Minutes of December 2, 2006 Board Meeting

      The minutes were approved as presented.

3.    Treasurer’s Report and Membership Report

      Dexter reported a checking account balance of $1,781.23.

      Dexter reported that there were 22 paid regular members and 2 paid live       members.  There are also 19 potential members, for a total of 41.     Susan Metcalf has moved to North Carolina.

      There was consensus that the Board needed to continue to place emphasis

      on marketing the work of the chapter and on building membership.        Dexter suggested that the Board consider funding small grants or   scholarships.  With close to $2,000 in the bank and few expenses on the      horizon, this might be one way to make our Chapter more visible and to   provide a needed service.

4.    Día de los Niños

      Oralia Garza de Cortés has a good Día kit.  Those who are interested    can contact her.  Dia was promoted at NM REFORMA’s exhibit booth. 

In addition to Dia literature and bookmarks which were given out, various flyers from NM libraries were on display.  Discussions about Dia activities were held with some of the conference attendees who visited the both. 

      It would be possible for the Chapter to compile a list of library Día

      programs and then post them on the ALA website.  The El Paso Public     Library has considerable experience with this activity.

5.    New Business and Announcements

      El Paso has been chosen as the site of the next national meeting.  It   will be held in the fall of 2008, either in August or October.

      Monica Kirby suggested that we think about another Colorado/New Mexico

      joint REFORMA meeting.  No date of venue was proposed.

      New Officers were confirmed.

      President--Rita Pino Vargas

      Vice-President/President-Elect--Flo Trujillo (tentative)

      Secretary/Treasurer--Dexter Katzman

      Past-President--Bernice Martinez-Comstock

El Paso has been chosen as the site of the next national meeting.  It will be held in the fall of 2008, either in August or October. REMOVE these two sentences.  They’re repeated at the beginning of #5.

Bernice adjourned the meeting to order at 5:55 PM.

Reforma National Bylaws

1
BYLAWS  1
OF  2
REFORMA  3
NATIONAL ASSOCIATION TO PROMOTE LIBRARY AND INFORMATION  4
SERVICES TO LATINOS AND THE SPANISH-SPEAKING  5
6
Adopted by the July 1986-June 1987 Board of Directors  7
Revisions made ALA Midwinter 2001 Board of Directors Meeting II  8
Revisions made ALA 2002 Board of Directors Meeting II  9
Revisions made ALA Midwinter 2003 Board of Directors Meeting II  10
Revisions made RNCIII 2008 Board of Directors Meeting  11
12
Article I  13
Name  14
15
The name of the Corporation is REFORMA, National Association to Promote Library and  16
Information Services to Latinos and the Spanish Speaking ("the Corporation").  17
18
Article II  19
Purposes of the Corporation  20
21
The Corporation is organized to operate exclusively for educational and charitable purposes  22
(within the meaning of Section 501(c)(3) and Section 170(c)(2) of the Internal Revenue Code of  23
1986). In particular, the purposes of the Corporation are to: (i) unite Hispanic librarians and all  24
other librarians interested in working with the Spanish speaking, (ii) promote and conduct  25
research and studies concerning educational materials and library programs available to serve the  26
Spanish speaking, (iii) promote the development of Spanish-language and Hispanic oriented  27
library collections, (iv) collect and disseminateinformation about and for the benefit of the  28
Spanish speaking, (v) help recruit prospective bilingual and bicultural librarians, including  29
providing scholarship aid for students, the criteria for such scholarships to be determined by a  30
Committee designated by the Board of Directors, and (vi) engage in all other educational and  31
charitable activities permitted by law.  32
33
Article III  34
Offices and Registered Agent  35
36
Section 1. Offices.  37
The Corporation shall continuously maintain, in the District of Columbia, a registered office at  38
such place as may be designated by the Board of Directors. The principal office of the  39
Corporation and such other offices as it may establish shall be located at such place(s), either  40
within or without the District of Columbia, as may be designated by the Board of Directors.  41
42
Section 2. Agent.  43
The Corporation shall continuously maintain, within the District of Columbia, a registered agent,  44
who shall be designated by the Board of Directors.  45
46
Section 3. Changes.  47
Any change in the registered office or registered agent of the Corporation shall be accomplished  48
in compliance with the District of Columbia Non-profit Corporation Act.  49
50
51
Article IV  52
Members  53
2
54
Any individual, partnership, or corporation shall be eligible to apply for membership. All  55
members in good standing have the right to vote for officers, dues, or matters presented for  56
approval to the membership. Only members who are individuals in good standing are eligible to  57
be elected or appointed as Officers of the Corporation.  58
59
Article V  60
Board of Directors  61
62
Section 1. Corporation.  63
The property, affairs, business, and concerns of the Corporation shall be managed by a Board of  64
Directors (BOD).  65
66
Section 2. Directors.  67
The Board of Directors shall be comprised of the Executive Committee, the Chairs of Standing  68
Committees, the Chapter Presidents, and any other person/office designated by the Board. The  69
Secretary of the Corporation will maintain an official list of Board membership within the  70
Corporation’s Manual of Operation.  71
(a) Executive Committee consists of electedofficers as defined in Article VI.  72
(b) Chairs of Standing Committees represent the standing committees of the Corporation as  73
defined by the Board.  74
(c) Chapter Presidents represent each chapter of REFORMA.  75
76
Section 3. Removal of Directors.  77
Any one or more of the Directors may be removed either with or without cause, at any time, by a  78
majority of the members of the Board present at any meeting of the Directors, provided there is a  79
majority of the entire Board present at the meeting of Directors at which such action is taken.  80
81
Section 4.Quorum.  82
A majority (50% + 1) of the Executive Committee shall be necessary to constitute a quorum for  83
the transaction of business at Board or Executive Committee meetings. Except as otherwise  84
provided, the vote of the majority of the Directors present at a meeting at which aquorum is  85
present shall be the act of the Board.  86
87
Section 5.Action by Consent.  88
Any action required or permitted to be taken by the Board or any committee thereof may be taken  89
without a meeting if all members of the Board orthe committee consent in writing to the adoption  90
of a resolution authorizing the action. The resolution and the written consents thereto by the  91
members of the Board or committee shall be filed with the minutes of the proceedings of the  92
Board or committee.  93
94
Section 6.Meetings of the Board.  95
Meetings of the Board may be held within or without the District of Columbia. The means for  96
holding meetings of the Board shall be fixed by the Board.  97
98
99
Section 7. Notice of Meetings.  100
Notice of all meetings shall be served personally upon or mailed to the usual address (post or  101
electronic) of each Director not less than ten (10) days prior to the meeting. Notice of a meeting  102
need not be given to any Director who submits a signed waiver of notice whether before or after  103
the meeting, or who attends the meeting without protesting, prior thereto or at its commencement,  104
the lack of notice to him or her.  105
106
3
Section 8. Duty of Directors and Officers.  107
(a) Directors and Officers discharge the duties of their respective positions in good faith and  108
with that degree of diligence, care, and skill which ordinarily prudent persons would exercise  109
under similar circumstances in like positions.  110
(b) In discharging their duties, Directors and Officers, when acting in good faith, may rely upon  111
financial statements of the Corporation represented to them to be correct by the President or the  112
Officer of the Corporation having charge of its books of account, or stated in a written report by  113
an independent public or certified public accountant or firm of such accountants, fairly to reflect  114
the financial condition of such Corporation.  115
116
Section 9.Resignation.  117
Any member of the Board of Directors may resign by tendering a resignation in writing to the  118
Secretary. Such resignation shall be effective upon receipt by the Secretary.  119
120
Article VI  121
Executive Committee  122
123
The President, Vice-President/President-Elect, Secretary, Treasurer, Member-At-Large,  124
Immediate Past President, and Chapter Representatives shall constitute the Executive Committee  125
of the Board of Directors. Except as otherwise required by law or these Bylaws, the Executive  126
Committee shall have such authority as the Board of Directors shall grant to it for the  127
management of the Corporation, including power to authorize the seal of the Corporation to be  128
affixed to all papers which may require it. The Executive Committee shall report its actions to  129
the Board of Directors when required.  130
131
Article VII  132
Officers  133
134
Section 1. Election.  135
The Officers of the Corporation shall beelected by the membership and shall be a President, a  136
Vice President/President-Elect, a Secretary, a Treasurer, a Member-At-Large, and Chapter  137
Representatives. The outgoing President shall serve as Immediate Past President.  138
139
Section 2.Terms of Office.  140
All of the Officers of the Corporation shall hold their offices for the duration of their terms or  141
until their successors are chosen and qualified:  142
•  President – one year (then automatically serves as Immediate Past President for the  143
following year);  144
•  President-Elect – one year (then automatically serves as President for the following year);  145
•  Secretary – two years;  146
•  Treasurer – two years;  147
•  Member-At-Large – two years;  148
•  Chapter Representatives – two years, staggered.  149
150
Officers may succeed themselves in office for an unlimited number of terms. Any Officer of the  151
Corporation may be removed at any time by a majority of the Directors in office. Any vacancy  152
occurring in any office of the Corporation may be filled by the President. In the event of a  153
vacancy in the office of the President, the Vice-President/President-Elect shall serve as President  154
through the current term. If neither the President nor the Vice-President/President-Elect is able to  155
serve, the Executive Committee shall appoint an Acting President and submit a recommendation  156
to the Board of Directors for approval.  157
158
Section 3.Authority.  159
4
The President, Vice-President/President-Elect, Secretary, Treasurer or other persons may be  160
authorized by the Board of Directors, to individually enter into and execute on behalf of the  161
Corporation contracts, leases, debt obligations and all other forms of agreements or instruments,  162
whether under seal or otherwise, permitted by law, the Articles of Incorporation and these  163
Bylaws; except where such documents are required by law to be otherwise signed and executed,  164
or where the signing and execution thereof shall be exclusively delegated to some other Officer or  165
agent of the Corporation.  166
167
Section 4. Duties.  168
The duties and powers of the Officers of the Corporation shall be as provided in these Bylaws, or  169
as provided pursuant to these Bylaws or (except to the extent they are inconsistent with these  170
Bylaws or with any provision made pursuant hereto) shall be those customarily exercised by  171
corporate officers holding such offices.  172
173
Section 5. The President.  174
The President shall be the Chief Operating Officer of the Corporation and, subject to the control  175
of the Board of Directors, shall perform all duties customary to that office, and shall supervise  176
and control all of the affairs of the Corporation in accordance with any policies and directives  177
approved by the Board of Directors.  178
179
Section 6.The Vice-President/President-Elect.  180
In the absence or disability of the President, the Vice-President/President-Elect shall perform the  181
duties and exercise the power of the President. The Vice President/ President-Elect shall also  182
assist the President and perform such other duties and have such other powers as are prescribed in  183
the Bylaws, and as from time to time may be prescribed by the Board of Directors.  184
185
Section 7. The Secretary.  186
The Secretary shall be responsible for keeping an accurate record of the proceedings of all  187
meetings of the Executive Committee, the Board of Directors, Membership and such other  188
actions of the Corporation, as the Board of Directors shall direct. The Secretary shall give or  189
cause to be given all notices in accordance with these Bylaws or as required by law, and, in  190
general, perform all duties customary to the office of Secretary. The Secretary shall have custody  191
of the Corporate seal of the Corporation and shall have authority to affix the same to any  192
instrument requiring it and, when so affixed, it may be attested by the Secretary's signature. The  193
Board of Directors may give authority to any officer to affix the seal of the Corporation and to  194
attest the affixing by his or her signature.  195
196
Section 8.The Treasurer.  197
(a) The Treasurer shall perform all duties customary to that office, shall have the custody of, and  198
be responsible for, all Corporate funds and securities, and shall keep full and accurate accounts of  199
receipts and disbursements in the books of the Corporation. The Treasurer shall deposit or cause  200
to be deposited all monies or other valuable effects in the name of the Corporation in such  201
depositories as shall be selected by the Board of Directors.  202
(b) The Treasurer shall disburse the funds of the Corporation as may be ordered by the  203
Board of Directors, or its delegates, taking proper vouchers for such disbursements, and shall  204
render to the President and the Board of Directors at its regular meetings or when the Board of  205
Directors so requires, an account of all his or her transactions as Treasurer and of the financial  206
condition of the Corporation.  207
208
Section 9. The Member-At-Large.  209
The Member-at-Large shall represent all members ofthe Corporation not affiliated with a formal  210
chapter.  211
212
5
Section 10. The Chapter Representatives.  213
The Chapter Representatives shall represent the chapters of the Corporation.  214
215
Section 11. The Immediate Past President.  216
The Immediate Past President shall serve as chair of the Finance Committee and serves on the  217
Nominating Committee. Assists the President in a smooth transition of office.  218
219
Article VIII  220
Miscellaneous Provisions  221
222
Section 1. Seal.  223
The seal of the Corporation shall be circular in form and shall have inscribed thereon the words:  224
"REFORMA, National Association to Promote Library and Information Services to Latinos and  225
the Spanish Speaking," "District of Columbia, " and "Corporate Seal. "  226
227
Section 2.  228
Checks.  229
All checks, drafts, or other orders for the payment of money shall be signed by such Officer or  230
Officers or such other person or persons as the Board of Directors may from time to time  231
designate.  232
233
Section 3. Fiscal Year.  234
The fiscal year of the Corporation shall be determined by resolution of the Board of Directors.  235
236
Article IX  237
Amendments  238
239
These Bylaws may be altered, amended, or repealed, or new Bylaws may be adopted, at any  240
meeting of the Board of Directors by a vote of a majority of the Directors in office, if at least ten  241
(10) days written notice is given of the intention to take such action at such meeting.  242
243
244
245
January 7, 2001 from revisions approved at ALA Midwinter Meetings  246
June 17, 2002 from revisions approved at ALA Annual Meetings  247
March 26, 2003 approved by electronic vote from revisions at ALA Midwinter Meetings  248
September 19, 2008 approved at RNCIII  249

Estela and Raul Mora Award